Office Manager, Japan

About Veeco
You probably don’t realize it, but what we do at Veeco touches the lives of every person, every day. It’s a bold statement, but it’s true. From the smartphones in our pockets that access the world’s collective knowledge, to the cloud-based services where all that information lives, to high-speed wireless communication and computing power needed to drive artificial intelligence, augmented and virtual reality, gaming and so much more, our technology is all around us. 
 

We design, develop, manufacture, and service highly complex, cutting-edge machines used by our customers to create the essential devices that drive the digital age, connect the world, and improve the human experience. Along with the world’s leading technology companies, many of which are household names, we help solve their most difficult material science challenges, enabling technologies for a more connected, sustainable, and convenient world.
 

We’re looking for material difference-makers to join our growing team. Interested? Learn more at www.veeco.com/careers.

Overview

We are looking for an Office Manager in Veeco Japan.  The Office Manager will coordinate and manage various processes to ensure smooth and efficient operation of Veeco Japan.  The Office Manager will be responsible for the overall office administrative duties to ensure smooth day-to-day operations, providing general administrative support to employees, assisting the Country Manager on assigned tasks, and supporting Finance, Human Resources and Information Technology functions on assigned responsibilities.  The Office Manager will perform duties with confidential nature, and requires knowledge of Veeco’s policies, practices and procedures.  This position reports directly to the Country Manager.

Responsibilities

• Plan and coordinate office related activities, such as office set up, relay out, relocation or renovation.  Maintain office condition and arrange necessary repairs; ensure office safety.
• Liaise with facility management vendors, including cleaning, catering and security services.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Overall administrative support responsibilities such as provide general support to employees and visitors, calendar management, meeting/event coordination, office supplies and equipment management, mailing, organizing office operation, procedure and processes. 
• Provide support on travel and hotel arrangements; visa application when required.
• Coordinate with IT department on overall IT equipment arrangement.
• Assist in performing specialized work such as updating and maintaining databases, generating reports, preparing graphs, charts, tables, or spreadsheets, PowerPoint presentations; preparing material for sequencing, editing, translation, formatting, etc.
• Support Country Manager on assigned tasks.
• Support Finance on invoice payment and other assigned tasks.
• Support new hire onboarding process.
• Support HR on assigned tasks and act as a local contact point on employee inquiries.  Partner with HR to update policies and procedures.
• Coordinate, plan and organize off-site and on-site business meetings and employee events.
• Participate in additional special assignment or projects.

Qualifications

• Bachelor’s degree with minimum 5 years of experiences as an Office Manager or Front Office Manager
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), SAP
• English proficiency in both verbal and written communication
• Strong interpersonal, organizational, communication and problem-solving skills; attention to details
• Open-minded, with a can-do spirit in a fast-paced environment
• Must be willing to travel domestically in Japan as needed
• Work Location: in Yokohama office on daily base

Veeco is an Equal Opportunity/Affirmative Action Employer. Applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, protected veteran status, disability, or any other characteristics protected by applicable federal, state or local law.